Meeting lifecycle¶
Every meeting has two lives. While it's active, people can join, leave, and see it in the cards you shared into your chats. Once it finishes it becomes inactive: read-only, kept under 💾 Past until you reactivate it, delete it, or the time Mitup keeps it for runs out.
When a meeting becomes inactive¶
You don't mark a meeting as finished by hand. Mitup does it once the meeting's clock has run out and your timeout has passed on top of it:
- Start and end time set. The timeout counts from the end. Start to end can cover a week at most.
- Start time only. The timeout counts from the start, so the meeting goes inactive shortly after it begins. Set an end time to keep it joinable through the evening.
- No date at all. It stays active so you can add a date later, for 90 days, or a year for Gamemasters and Commissioners.
If you leave the bot¶
Blocking the bot or deleting your chat with it doesn't pull you out of your meetings: you stay the owner of the ones you made and on the lists of the ones you joined. Meetings with no date that you own close a month after you created them or last brought them back, since nobody is left to add the date. Send /start and you're back, with your language and timezone where you left them.
What happens when it becomes inactive¶
- The cards you shared into chats keep their layout, lose their buttons and say the meeting has finished.
- The meeting moves to 💾 Past, where you can still open it and read everything you wrote.
- Its date and time stay as you set them, so the meeting reads as it happened.
- The participant list is cleared, guests you invited by name included.
Reminders around the start¶
Everyone on the list with notifications on gets two reminders, you included if you joined: one ahead of the start, as many minutes before as each person chose under Notifications, and one when the meeting starts. Both carry the schedule and the place, and the first lets you leave from the card if your plans changed.
Starts in 15 minutes
🕒 When
Tue, Sep 1, 18:00 - 21:00
🗺️ Where
Trailhead car park
Can't make it? ❌ Leave
The schedule is written in the owner's timezone, the same as on the shared card. Tap the date or the time and your client shows it on your own clock.
Reactivating an inactive meeting¶
Open 💾 Past from the main menu, then Open on the meeting you want.
Weekend hike prep
📄 Description
Bring water and sturdy boots.
🕒 When
Tue, Sep 1, 18:00 - 21:00
This meeting has finished.
🗺️ Where
Trailhead car park
👥 Participants · 3 of 20
- Ana Marín
- Diego
- Sara
Reactivate meeting brings it back as a fresh start, not a rerun. Everything you wrote stays: title, description, location, language and every option you picked. The date, the time and lock on start are cleared, and the sign-up list starts empty, so share the card again and everyone taps ✅ Join for the new round.
A reactivated meeting counts towards your active meetings again and is off the deletion clock below. Until you give it a date it is a meeting with no date, with that window to set one.
Deleting a meeting¶
You can delete an active meeting from its card with 🗑️ Delete, an inactive one from the screen above, or either straight from its list. Mitup asks you to confirm before anything happens.
To clear the whole backlog in one go, open 💾 Past and use 🗑️ Delete all past meetings at the end of the list. Mitup tells you how many meetings that is and waits for Delete them all. It takes every inactive meeting you own and leaves the active ones alone.
Deletion is permanent
Deleting a meeting removes it right away, with no grace period and no undo. The meeting, its participant list, and the invited-only guests attached to it are gone for good. If you might want it back, reactivate it instead of deleting it. Clearing the whole list at once works the same way, on every inactive meeting you have.
How long an inactive meeting is kept¶
Mitup keeps an inactive meeting for 90 days, or a year if you're a Gamemaster or a Commissioner, counting from the day it became inactive. Then it's deleted permanently.
A week before that, the bot sends you a one-time heads-up listing the meetings it is about to delete, with a 💾 Past meetings button. Reactivating a meeting from there takes it off the clock entirely. A second message tells you once they are gone.
Each of those two messages has its own switch under Notifications, and both start on. Turn one off if you would rather not hear about it.
The deletion doesn't wait for the heads-up
The heads-up is a message from the bot, so it only reaches you if the bot can still write to
you. If you blocked it, deleted the chat, or turned the message off, it doesn't arrive and
the deletion happens on schedule anyway. Unblock the bot and send /start if you want to
keep getting those.